Office Manager - Concrete Ready Mix

This is a full-time Office Manager position to work on-site at our New Braunfels, TX location. This position reports directly to the Operations Manager/Owner. We are seeking an experienced, highly organized Office Manager to oversee and perform daily office operations for our concrete ready-mix business. This is a hands-on, high-responsibility role in a small office environment that requires strong attention to detail, the ability to multi-task, and the ability to prioritize deadlines in a fast-paced office setting. The ideal candidate will be familiar with the concrete, construction, or heavy-industry environment and will be highly detail-oriented with strong organizational and time-management skills. **RESPONSIBILITIES**: The Office Manager will be responsible for overseeing and performing office operations, including but not limited to the following: **Accounts Receivable** * New customer setup and documentation * Invoicing and receiving payments * Tracking job PO numbers and sales-tax-exempt jobs * Obtaining sales tax jurisdictions from the Texas State Comptroller **Accounts Payable** * New vendor setup and documentation * Bill entry and timely payment of bills * Contacting vendors for discrepancies * Monthly statement reconciliation **Banking** * Mobile deposits and cash deposits * Monthly account reconciliations **Reporting & Financials** * Monthly sales tax reports to the Texas State Comptroller * Preparing and reviewing monthly financials for accuracy and timeliness * Liaison with CPA(s) **Bidding & Pricing** * Submitting estimates, pricing information, and bid submittals **Human Resources** * Employment applications and onboarding **Payroll processing (ADP payroll service)** Employee health insurance enrolment and administration * Liaison with insurance broker(s) for annual plan selection * Maintaining employee handbook and HR records **Insurance & Audits** * Business insurance administration * Submitting documentation for annual audits **Inventory & Office Operations** * Office supplies inventory (paper, pens, ink, uniforms, forms, etc.) * General shop inventory (fuel, DEF, hydraulic fluid, etc.) **DOT Compliance** * FMCSA reporting * Driver qualification files * Clearinghouse Drug & Alcohol program coordination * Audit preparation * DOT compliance experience preferred **QUALIFICATIONS** * Minimum 2 years of office management experience required * Construction, concrete, or heavy-industry environment experience preferred * Proficient in QuickBooks, Payroll (ADP), Microsoft Word, and Excel * Strong organizational, communication, and problem-solving skills * Ability to manage multiple priorities with accuracy and discretion **WORK ENVIRONMENT** * On-site role in an active ready-mix / construction environment * Regular interaction with drivers, dispatch, operations staff, vendors and customers * High level of independence and ownership over office operations and complinscriptions responsibilities **COMPENSATION & BENEFITS** * Monthly cell phone allowance * Medical Health insurance supplemented – with dental & vision insurance available * Paid Time Off (PTO) * Simple IRA plan with employer matching * Quarterly bonus program Job Type: Full-time Pay: $60,000.00 - $80,000.00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Paid time off * Vision insurance Work Location: In person